PTA Committee Chairs for 2022-23
PTA Committee Chairs are typically appointed in the spring of the prior school year that they serve. If you are interested in serving on a committee, please contact the current chair to get involved using our Directory. Many hands make light work!
- 6th Grade Picnic Co-chairs - Dominique Mickelson & Kellie Piacente
- 7th Grade Picnic Co-chairs - Ashley Matter & Elizabeth Siamas
- 8th Grade Promotion Party - Tracy Morrison & Jackie Zirkel
- Arts Appreciation Chair - Jennifer Flowers
- Backpack Hospital - Laurel Kellam
- Campus Cruisers - Kellie Piacente
- Copy/Laminating - Elizabeth Haslam
- Cultural Fair Co-chairs - Melissa Mcillwain & Somill Hwang Sheunamann
- Family Day at the Café - Amy Anderson
- Green Team - Brittany Ashlock & Danielle Lederman
- GRO Parent Liaison - Michele McNeil
- Health Screening - Gretchen La Rotonda & Cara Pierce
- Hot Lunch Program - Caroline Volk
- LPIE Stanley Co-Chairs - Stacey Hastings & Clarissa Stahl
- New Family Welcome - Brie Gallagher & Maxine Fisher
- Odyssey of the Mind - Kathi Dente
- Office Administrative Support - Michele Colaco
- Parent Education Representative - Danielle Gallagher
- Parent/Staff Social - Tina Frechman & Amy Lewis
- Reflections Program Co-Chairs - Sally Dunne & Lisa Eunhae Landa
- Reservoir Run - Katie Blair & Stephanie Hamilton
- School Bus Liaison - Melissa McIllwain
- Spirit Wear - Hilary Mrachek
- Sports Program Coordinator - Lisa Anderson
- Staff Appreciation - Stacey Hastings
- Staff Appreciation Week - Danielle Gallagher
- Stanley Cafe - Susan Corkery & Jen Selfridge
- Webmaster - Blake Hedlund
- Wildcat Day - Brittany Ashlock
- Wildcats on Stage - Jen DiPrisco & Piper LaGrelius
- Wildcat Weekly Editor - Katy Foreman
- World Language Liaison - Mindy Harmeyer
If you are interested in filling any open positions please contact firstname.lastname@example.org
Updated June 23, 2021
PTA Coordinator Job Descriptions
Please find below PTA Coordinator Job Descriptions:
Arts Appreciation Display Case Coordinator: The Arts Appreciation Display Case celebrates Stanley students involved in the visual and performing arts. Categories include 2-D art, Instrumental Music, Dance, Theater, Vocal Music, Videography, Photography, and Creative Writing. Coordinator rotates display in case every 2 months during the school year. Coordinator solicits entries from students, teachers, and parents. Secures approval from student to display. Posts artwork, photos, and credits on black cardstock. This is a fun, creative job.
Backpack Hospital Coordinator: Typically, Backpack Hospital volunteers meet one day a week during lunch with students who have been referred by teachers and counselors because of organizational issues. Volunteers work one on one with students giving each student the necessary tools and instructions to help them become more organized and confident. The Backpack Hospital Coordinator schedules parents to work at Backpack Hospital, arranges training for new volunteers, and ensures binder supplies are ordered for use in the Hospital. Backpack Hospital runs from October thru May. New coordinator will receive training from outgoing coordinator before beginning the role.
Campus Cruisers: Coordinate parent volunteers (via SignUp Genius) to serve throughout the year as an extra on-campus presence during lunchtime. Attend Assistant Principal’s volunteer training at the beginning of the year and ensure new volunteers receive that brief in-service before volunteering. In the springtime, prepare a few communications to be shared with incoming 6th grade parents to encourage their participation in the program the following year.
Copy/Laminating: Coordinator: will schedule 3 - 5 volunteers to come in once a week to copy papers that teachers submit and another group of 3 - 5 volunteers to laminate projects teachers submit. That would mean each volunteer only needs to come once a month. The list of people interested in doing so should be generated from the PTA volunteer sign ups. Training will be provided.
Cultural Faire Chairpersons (Needs 2-3 parents to divvy up time-consuming responsibilities): Work with PTA World Languages Liaison and Teachers to create, staff and host annual Cultural Faire (typically early November). Planning begins in late August through event date. Attend 3-4 pre- and post-event planning/wrap-up meetings with Chairs and teachers. Confirm facilities and custodial support. Create and/or manage Sign-up (Genius) of student and parent volunteers, write weekly Wildcat e-news blasts, track cultural number of booths/volunteer sign-ups and provide directions re: Booth Hosts, Food contributions, etc. Purchase event materials. Day of event, provide on-site booth/floor set-up, volunteer management and clean-up day (3:30 - 8:30 PM).
Escrip Coordinator: The coordinator is responsible for attending Wildcat Day to help enroll new families in eScrip, and remind existing members that certain renewal procedures need to followed each year in order for Stanley to continue to receive eScrip contributions. 1-2 times during the year, the coordinator reminds parents to enroll. The coordinator works with the webmaster to update eScrip information.
Family Day at the Cafe: This occurs on one Wednesday morning in March during Stanley Cafe hours (or open a little earlier to accommodate parents that work). Arrange to serve Peet’s coffee at the cafe in addition to the usual fare. The goal is to 1). build community between parents and students at Stanley in a fun environment and 2). show off the cafe to remind parents and students what a great option it is on Wednesday mornings. The theme of FD at the C builds off of the March Madness excitement. Work with the Leadership class for them to organize fun activities for attendees: host a hoops contest, post a giant bracket for attendees to fill out, wear team jerseys, team colors face paint, tattoos, etc. Publicize for this event through the Wildcat Weekly and student morning announcements.
Green Team Co-Chairs: Co-Chairs meet and work with Brian Mangold to support Stanley’s green goals and initiatives. Activities have included coordinating volunteers to organize the Lost and Found and return labeled belongings, supporting efforts to reduce landfill waste by increasing waste diversion efforts, assisting with the application process for the Waste Buster’s grant, and coordinating the sales of reusable lunch boxes and label tags during the registration process.
GRO Parent Liaison: GRO means "Global Relief Outreach," an organization that reaches out to the world to help others in need. The Parent Liaison assists GRO students (who meet on a regular basis as a lunchtime club, under the supervision of a teacher) as needed to provide adult supervision for various fundraising projects. GRO students fundraise for charities by selling popsicles at lunch on Fridays. The GRO parent liaison is the one who purchases the popsicles (and is reimbursed for the purchases) and keeps the freezer in the office stocked throughout the year. The liaison enlists other parent support as needed, and serves as the point of contact between parents and the GRO program.
Health Screening Coordinator: Coordinate volunteers who sign up to help with logistics during vision, hearing and scoliosis screenings. In September and 3 other mornings during the year. No medical background needed; this is an easy volunteer coordinating role using Sign Up Genius.
Hospitality: The Chairperson provides setup and cleanup of light refreshments (such as coffee, cookies, fruit) for the five PTA General Association meetings of the year. Water dispensers, tea, and cups may also be requested by the President for Back To School Night in September.
Hot Lunch Program Coordinator: The hot lunch coordinator acts as the liaison between the district, PTA, and school administration and has responsibility for scheduling parent volunteers to staff lunch distribution throughout the year. The coordinator also helps parents or students who are experiencing difficulty with the hot lunch program. The coordinator must be on campus during lunchtime most days for the first couple weeks of school until the program is running smoothly and then once a week to oversee the program for the rest of the school year.
New Family Welcome Coordinator: Organize a New Families (to the District) Welcome Coffee during Orientation. Provide refreshments, maps of the school, the updated FAQ sheet, and any other relevant material. Organize a New Families (to the District) Social in the fall. This event is coordinated with the LPIE school reps, in the evening, and usually at a home. The goal is to connect new families to each other and introduce them to what LPIE and the PTA do. The New Family Welcome Coordinator also is expected to help the President give tours of Stanley to families as requested throughout the year. The Coordinator will have a chance to shadow the President on a few tours before actually conducting one on their own.
Odyssey of the Mind Coordinator: The Coordinator disseminates information about Odyssey of the Mind early in the fall to students and their parents, recruits students for the program, and recruits coaches for the OM teams from parents of interested students. Usually this dissemination is done via the Wildcat Weekly, and a one time meeting with parents and interested students and the regional OM coordinator in a one-hour meeting on a weeknight in the faculty lounge. Once the information has been disseminated, and students and coaches have been recruited, the task is to form teams of 5-7 students, each with a parent coach, and ideally a co-coach.
Office Administrative Support : Office Support Volunteers will help with answering phones, signing in students, taking messages and dropped off lunches, and assisting the Secretaries with office tasks. Volunteers are asked to work one day a week, every other week for the entire school year.
Parent Education Representative: Represent Stanley on the District Parent Education Committee (DPEC) composed of parent education representatives from each of the school sites, the Superintendent, and the Assistant Superintendent of Curriculum and Instruction. DPEC coordinates and schedules Parent Education speakers and events throughout the district. The goal is to bring an integrated and consistent message that is aligned with District and school site goals and initiatives. As Stanley’s representative, the Parent Ed representative will have a voice in programming decisions, and will help publicize upcoming events in Wildcat Weekly, and possibly assist with facility arrangements for special events hosted on the Stanley campus. DPEC meets monthly in the evening.
Reflections Arts Program Coordinator: The Reflections Program provides opportunities in the fall for students to express themselves creatively and to receive positive recognition for original works of art inspired by a pre-selected theme. The Reflections Program recognizes students at the local unit, council, PTA district, state and national levels. The committee coordinator is responsible for promoting the Reflections Program to teachers, parents and students. The coordinator gathers the entries, recruits judges, and submits the students’ work to the PTA council and beyond. This past year the Reflections Chairs also organized a Kick Off event to help publicize the theme. They created a Post-It Wall on the blacktop where students could post what the theme meant to them. They also hosted a “Salon” after all entries were submitted. Students met in the art classroom at lunch for Popcorn and Popsicles to talk about the creative process and what inspired them. Both events were immensely popular but up to the new Coordinator to continue.
Reservoir Run Coordinator: Help publicize this annual fall event within the Stanley community by posting flyers and submitting announcements for distribution via Wildcat Weekly. The Chamber of Commerce disseminates announcements that can then be forwarded on by the Coordinator. This coordinator promotes the benefit of volunteering and/or running in the event “for Stanley,” because every participant that elects Stanley as his/her school of choice earns extra money for our school from the proceeds of the Reservoir Run.
School Bus Liaison: The Stanley School Bus Liaison position does not require a lot of time but serves as an important point of contact for parents and school officials regarding school buses. The most important responsibility is to be available for the 30 min-1 hour monthly meetings held at 9am of bus representatives from Lamorinda schools and the bus contractor that are held at the Lafayette City offices. These meetings provide a forum to talk about any issues, problems, plans, costs, etc. having to do with the school bus program. Occasionally, the Liaison will then have information to be disseminated in the Wildcat Weekly or by Stanley administrators.
Spirit Wear Coordinator: This coordinator is the point of contact between the PTA (which administers the spirit wear program at Stanley) and the spirit wear vendor. She/he works with the vendor in June or July to review and approve design and merchandise selections to be made available for sale. The coordinator works with the PTA Webmaster to ensure that the online ordering portal is linked on the PTA website, and is publicized in communications going out to parents. The coordinator works at Wildcat Day at a booth for displaying merchandise samples, selling, and directing parents online for new orders. The coordinator facilitates one or two on-campus merchandise pick-up days in the fall. Leadership t-shirts are ordered for the class (a variation of the spirit wear offerings). The coordinator also staffs a booth during Back To School Night in the fall and Get to Know Stanley Night in the winter, before Winter Concerts, sometimes during Lunch, and before sports games.
Sports Program Coordinator: This coordinator works directly with the Stanley Athletic director who is responsible for the after-school sports program. This volunteer serves as a liaison between parents and the AD and coordinates getting critical information to parents. This includes having a table at Wildcat Day and being present to answer questions and hand out information on all of the sports Stanley offers (FAQ document and individual flyers). The Coordinator also ensures that key dates and deadlines are included in the Wildcat Weekly and that any sports news is submitted for morning announcements and into the Wildcat Weekly.
Staff Appreciation Coordinator: Coordinator(s) plan and put special luncheons and events throughout the school year, with the help of a committee of parent volunteers (who sign up during Wildcat Day). Events include: two faculty appreciation luncheons (fall and spring), snacks during teacher conference days, monthly birthday cakes, and smaller tokens of appreciation during Teacher Appreciation week. Coordinators are responsible for planning food, decorations and staffing for the events, and coordinating with school personnel to calendar events and ensure facilities are reserved, preferably in August, for event use.
Stanley Café Coordinator: The coordinator is responsible for staffing the Café (done via SignUp Genius). Stanley Café runs on Wednesday mornings from 8:15-9:24 am. The coordinator must train volunteers during the first few weeks of the year. The coordinator must also train student volunteers that sign up for Op Knocks hours. This includes set up, sales, and counting, recording and turning in the cash to the school office so it can be deposited promptly. Coordinator will be trained by previous year’s coordinator. This is a very fun job that interacts directly with students.
Stanley Café Shoppers: (Ideally 2-3) Shop at Costco on Tuesdays for a specific list of baked goods, Naked Juice smoothies, and any other supplies the last Café Worker notifies you about. Deliver to campus Tuesday after hot lunch. The custodian will help you load into the Café. Submit Reimbursement Requests with receipts. This job is ideally shared among 2-3 people so that shopping weeks can be rotated.
Webmaster: Maintain PTA website hosted via Membership Toolkit. Manage updates as needed to the home page as events come up and to the Web Store as items are added/deleted.
Wildcat Day Chairs: Chairs are responsible for coordinating logistics and parent volunteers for Wildcat Day at Stanley (a few days before school starts) as well as compiling and preparing the distribution of the summer mailer (info packet about Wildcat Day and school registration process sent to all Stanley families). Chairs ensure that there is adequate volunteer coverage to staff the various check-in/check-out tables (parents sign up to work shifts via SignUp Genius; volunteers are recruited via volunteer sign-up forms from previous WCD). Chairs coordinate with PTA President and school administration and facilities personnel to ensure that the flow of WCD is consistent with desired registration procedures. WCD Chairs also coordinate with LPIE and various program coordinators (i.e. Hot Lunch, Spirit Wear, Green Team, etc) to ensure that their space requirements for info tables, etc. are included in the WCD event layout. This job starts in the spring with a planning meeting, continues through summer with the mailer, and culminates at Wildcat Day.
Wildcats on Stage (WOS) Drama Program Coordinator: The coordinator is the point of contact for the WOS program and the PTA, the administration, and the vendor contracted to produce each WOS production. The Coordinator oversees production selection and budgeting, as well as administrates the registration, audition and rehearsal process for both the fall and spring productions.
Wildcat Weekly Editor: The Wildcat Weekly, Stanley’s weekly PTA newsletter, is distributed electronically via Membership Toolkit. Editor is responsible for collecting submissions from the Principal, the PTA President, school administrators and teachers (news, awards, activities, events, sports information, calendar reminders), photos from the Director of Communications for What’s Happening at Stanley, and preparing that info for publishing. The editor also accepts submissions for the “Community” section that fit newsletter guidelines. The mailing list is auto-managed through Membership Toolkit. Newsletter submissions are due Thursday at 5pm. The newsletter is scheduled for 8pm Sunday delivery.
World Languages Liaison: Work closely with World Languages Teachers to run and support the following annual programs: Cultural Faire (CF) (support 2-3 Chairpersons), Colombian and German Visitors' programs, International Concert and additional activities, as requested/needed by teachers. Meet with WL Teachers 2-3 times per year (on Wednesdays 8 - 9 AM). With teachers and CF Chairs, assess year-over-year program/event requirements, select date for Cultural Faire and complete necessary district paperwork to secure date and facilities requirements. Work at Cultural Faire event. Provide PTA budget evaluation/guidance/tracking for & with Teachers and to the PTA to secure following year's budget. Assist with creating event sign-ups, purchase event/program materials and Stanley spirit items. Be available to Stanley Administration for event/program budget reconciliation.
6th Grade Picnic Chair(s): Plan and put on--with the help of many parent volunteers and a healthy budget--a fun afternoon for the 6th graders to celebrate the end of the school year. Key responsibilities include: lunch and snack planning, indoor and outdoor entertainment areas, volunteer coordination, and event administration (ensuring facilities are properly arranged in August, the event stays within budget, and communications are handled efficiently among volunteers and school administration).
7th Grade Picnic Chair(s): Plan and put on--with the help of many parent volunteers and a healthy budget--a fun afternoon for the 7th graders to celebrate the end of the school year. Key responsibilities include: lunch and snack planning, indoor and outdoor entertainment areas, volunteer coordination, and event administration (ensuring facilities are properly arranged in August, the event stays within budget, and communications are handled efficiently among volunteers and school administration).
8th Grade Promotion Party Chair(s): Plan and put on--with the help of many parent volunteers and a healthy budget--a big send-off party for the 8th graders before they leave Stanley to start their high school careers. Key responsibilities include: decorations, dinner and desert planning, indoor and outdoor entertainment areas, DJ, volunteer coordination, and event administration (ensuring facilities are properly arranged in August, the event stays within budget, and communications are handled efficiently among volunteers and school administration).
Updated June 23, 2021